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Landlord Guide

Click here for a simple checklist to guide you prior to the tenancy start date – Please ask D&G for assistance if required. (Please provide this in a PDF)

The Deposit

We will collect the Deposit together with the initial Rent payment from the Tenant at the commencement of the Tenancy and regardless of the Service used by the Landlord hold the Deposit in a Stakeholder capacity.  As stakeholder we will be unable to release the Deposit or any part of it to you or the Tenant without the other party’s written consent.  The Deposit or any balance payable will be paid to the Tenant or Landlord as appropriate at the end of the Tenancy.

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Housing Act 2004

The regulations in the above Act concerning houses in multiple occupation (“HMOs”) became law in April 2006 and were enforceable from July 2006.  There is a general wide definition of the regulations which state that the following are HMOs;


Financial Guide

We will use our best efforts to arrange for a standing order to be set up so that the Tenant can send Rent payments direct to us.    You should set up a facility with your bank to ensure payment of all regular outgoings to take account of alterations to the Rent payment date, void periods or failure by the Tenant to pay the Rent.  We cannot be held responsible if the Tenant fails to pay the contractual rent.  We can advise you to instruct specialist solicitors to take further action.  You will be responsible for the legal charges and expenses incurred.

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With many years’ experience in the Oxfordshire market D&G are well placed to offer buy to let investment clients with impartial and objective advice on the purchases for investment property.

Our expansive knowledge is tailored to the needs of Landlords who wish to either start or expand existing property portfolios. D&G help source opportunities and then undertake viewings for clients. Giving advice on refurbishment if required, expected rental values and yields and Tenant demand, maximizing the potential investment for the Landlord.

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Landlord Living Abroad

NRL1 Form needs to be completed


You usually have to pay tax on your UK income even if you’re not a UK resident. Income includes things like:

  • pension
  • rental income
  • savings interest
  • wages

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Obligation and Best Practice

The state of a property serves three purposes; firstly, it has been shown that Tenants look after properties given to them in a good condition; secondly, it is easier for the Inventory Clerk at the end of the tenancy to prove damage, markings, early wear and tear caused by the Tenant; and thirdly, the Landlord will receive the property back in a clean condition.  A Tenants deposit is held in lieu of any additional cleaning that needs to take place.

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D&G Services

Property Management Services 

We provide a comprehensive and flexible range of property management services to our Landlords to suit experienced, overseas or first time Landlords

Tenant Find Service

This service is designed for professional Landlords who are confident in the management of their property their finances and legal responsibilities but, at the same time, wish to benefit from D&G’s expertise in marketing the property and thorough referencing of Tenants. 

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"Throughout the whole time since I first approached Douglas and Simmons I have been quite amazed at the support, commitment, trust  and  quiet professional encouragement shown in this whole exercise. I have had no such experience with any of our previous estate agents over the last 40 years"
Patrick D